Executive Assistant

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Executive Assistant

@ Lafayette Housing Authority

Key Responsibilities:

Executive Support:

• Manage and maintain the Executive Director’s calendar, appointments, and travel arrangements.
• Serve as a liaison between the Executive Director/CEO and internal staff, board members, government agencies, and community stakeholders.
• Prioritize and respond to incoming communication on behalf of the Executive Director/CEO

Board and Governance Support:

• Prepare and compile monthly Board of Commissioners meeting packets and ensure timely distribution.
• Attend all Board meetings and draft, revise, and finalize accurate and comprehensive meeting minutes.
• Track follow-up items and ensure timely responses to board directives and inquiries.

Administrative Duties:

• Draft, proofread, and edit correspondence, reports, presentations, and other materials.
• Handle confidential and time-sensitive materials with discretion and professionalism.
• Manage office records and ensure digital and paper filing systems are organized and accessible.
• Monitor and order office supplies; work with vendors to secure the best pricing and terms.

Project Support:

• Conduct background research and compile data to support the Executive
• Director’s decision-making.
• Assist with the coordination of special initiatives, public events, and interdepartmental projects.

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Qualifications:

Minimum Qualifications:

• Bachelor’s Degree required with a preferred concentration in English, Communication, Business Administration.
• Minimum of 3 years of experience providing executive-level support, preferably in public administration, nonprofit, or housing authority environments.
• Exceptional verbal and written communication skills.
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook),
• Adobe Acrobat, and virtual conferencing platforms (e.g., Zoom, Teams).
• Strong organizational skills and ability to prioritize competing deadlines in a dynamic setting.
• Proven ability to handle confidential and sensitive information with integrity.

Preferred Qualifications:

• Prior experience working with a Public Housing Authority, government agency, or nonprofit organization.
• Knowledge of HUD regulations, PHA governance structure, and affordable housing programs.
• Project management certification (e.g., PMP) or equivalent experience.

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How to Apply:

Apply online at https://www.thelha.com/job-opportunities/. 

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