Document Control Coordinator

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Document Control Coordinator

@ HB Rentals

ESSENTIAL DUTIES & REPONSIBILITIES:

• Project Coordination
  • Maintain the company’s document control system to comply with ISO and BS OHSAS requirements.
  • Ensure all controlled documents are accessible to employees in both paper and electronic formats.
  • Create document templates, formats, and forms.
  • Create, distribute, and track labels in a secure and segregated manner.
  • Maintain control of and examine documents (blueprints, drawings, change orders, specifications) for completeness and accuracy.
  • Coordinate with management on end‑to‑end project development.
  • Post changes to computerized/manual control records, release documents, and notify affected departments.
  • Prepare requests for document reproduction, reports, and memorandums.
  • Identify and resolve issues and conflicts within the project team.
  • Identify and manage project dependencies and the critical path.
  • Plan and schedule project timelines and milestones using appropriate tools.
  • Develop and deliver progress reports, proposals, requirements documentation, and presentations.
  • Overtime may be required to meet project deadlines.
  • Assist with projects related to facilities, equipment, and property improvements or maintenance.
  • Ability to multitask and change direction of task based on management needs.
• Administrative & Office Support
  • Receive, greet, screen, and respond to incoming/outgoing mail, email, faxes, phone calls, and visitors.
  • Work with buyer to order office equipment and supplies; arrange for maintenance of office equipment.
  • Maintain confidential files, materials, and information.
• Accounting, Payroll & Data Entry
  • Create work orders; review, reconcile, and enter received items into accounting systems.
  • Perform data entry for material inventory, including receiving and issue tickets.
  • Enter and retrieve information to prepare paperwork and reports (delivery tickets, stop rents, in‑field moves, equipment transfers, swap‑outs).
  • Compile, calculate, and electronically report weekly payroll to the corporate office.
  • Organize and receive purchase orders in accounting system.
  • Address inventory issues and forward to appropriate parties to resolve.

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Qualifications:

ESSENTIAL QUALIFICATIONS:

• Operating various office equipment: personal computer, copy machine, fax machine and telephone system
• Accurately complete/maintain necessary reports/records in a timely and legible manner, according to applicable procedures and/or work order.
• Calculate figures and amounts such as discounts, interest and percentages.
• Collect, research, and analyze data.
• Complete tasks and follow oral and written instructions with minimal supervision.
• Deal with frequent changes, delays, or unexpected events. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Understand business implications of decisions. 

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How to Apply:

Apply online at https://hbrentals.com/careers-with-HB/ 

Visit Site to Apply