Administrative Assistant 2

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Administrative Assistant 2

@ Superior Completion Services

• The Administrative Assistant 2 provides high-level administrative and clerical support to these departments: International Sales, Health, Safety & Environmental (HSE), and Human Resources (HR).
• This role serves as a central point of coordination, ensuring smooth day-to-day operations by managing documentation, scheduling, reporting, and communication across all three functions.
• The position requires a strong ability to prioritize, handle confidential information with discretion, and adapt to the varying needs of each department.
• By efficiently managing administrative processes, Administrative Assistant II enables the Sales team to focus on client relationships and revenue generation, supports HSE in maintaining compliance and safety initiatives, and assists HR in delivering employee-focused programs and services.
• The role demands exceptional organizational skills, attention to detail, and the ability to collaborate across teams in a fast-paced, deadline-driven environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform general office administration, reception, and multi-line phone support.
• Arrange appointments, meetings, travel, and maintain departmental calendars.
• Manage confidential records, filing systems, and secure documentation.
• Prepare departmental reports, coordinate special events, and support management needs.
• Enter, update, and retrieve data in computer systems for reports, payroll, and correspondence.
• Compile and transmit weekly payroll to the corporate office.
• Order supplies, maintain office equipment, and track departmental inventories (cell phones, uniforms, pagers).
• Provide guidance or direction to junior administrative staff.
• Support HSE processes: maintain safety training logs, incident reports, inspection documentation, and compliance records.
• Schedule safety meetings, training sessions, and distribute safety bulletins/alerts.
• Track corrective actions from audits and inspections to closure.
• Administer random drug screenings and maintain confidential results.
• Assist HR with onboarding, orientations, employee events, and recognition programs.

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Qualifications:

EDUCATION & EXPERIENCE

• High school diploma/GED (minimum).
• 3–5 years of administrative/clerical experience (Oil & Gas or industrial preferred).
• Experience supporting multiple leaders/departments simultaneously.
• Proficiency in Microsoft Office Suite and standard office equipment.
• Knowledge of HRIS, payroll systems, and/or safety management systems preferred.
• Familiarity with OSHA and industry-specific HSE regulations is a plus.

TECHNICAL SKILLS

• Strong written/verbal communication, problem-solving, and analytical skills.
• Proficient in Microsoft Office Suite; able to learn specialized software.
• Skilled in HSE documentation management, compliance tracking, and audit follow-up.
• Ability to prepare, organize, and interpret HR/payroll reports.
• Understanding of basic safety and employment law requirements.

BEHAVIORAL ABILITIES

• Professionalism, adaptability, and discretion in handling confidential information.
• Strong time management and prioritization abilities.
• Ability to work cooperatively across departments and with all organizational levels.
• High attention to detail and accuracy in documentation.
• Commitment to workplace safety, regulatory compliance, and company values.
• Empathy, tact, and cultural sensitivity in employee interactions.

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How to Apply:

Apply online at https://superiorenergy.com/Careers/ 

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