Accounts Receivable Specialist

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Accounts Receivable Specialist

@ Global Data Systems

POSITION SUMMARY

The Accounts Receivable Clerk (or Accounts Receivable Specialist) is responsible for supporting the company’s billing, collections, and cash application processes to ensure accurate revenue reporting and strong cash flow management. This role handles daily posting of customer payments, manages billing cycles, monitors aging reports, maintains customer account records, and provides support for collection efforts. The position plays a key role in maintaining financial accuracy and delivering excellent customer support to internal and external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Assist with accounting and finance data entry
• Assist with scanning, filing and pulling backup documents
• Reconcile vendor statements to financial records to verify accuracy of related documents
• Research vendor inquiries or issues in a timely manner and maintain documentation
• Perform other duties as assigned for departmental needs
• Accurately post customer payments (checks, ACH, credit card, wire, portal payments) into the accounting system.
• Prepare, process, and distribute customer invoices in accordance with billing schedules and contract terms.
• Monitor accounts receivable aging, identify past-due accounts, and follow up with customers to resolve outstanding balances.
• Assist with collections efforts, including documentation, communication, and escalation when necessary.
• Maintain accurate customer account records, including credit memos, adjustments, statements, and contact updates.
• Research and resolve payment discrepancies in coordination with customers, sales staff, and internal departments.
• Support revenue accuracy by ensuring all payments and invoices are coded correctly and applied to the proper accounts.
• Assist with reconciling AR-related accounts to ensure accuracy and completeness.
• Generate weekly and monthly AR reports for the Financial Controller and management
• Provide excellent customer service by responding to billing and payment inquiries in a timely and professional manner.
• Perform other administrative or accounting tasks as assigned.

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Qualifications:

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Associate degree in Accounting, Business, or related field preferred.
• 1+ years of experience in accounts receivable, billing, or general accounting.
• Basic knowledge of accounting principles and AR processes.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail, accuracy, and organization.
• Ability to maintain confidentiality regarding financial information.
• Experience with Microsoft Office Suite (specifically Excel)
• Effective written and verbal communication skills
• Ability to work independently with attention to detail and accuracy
• Ability to interact professionally with vendors, clients, and internal teams to constructively
• Research and resolve issues
• Excellent analytical and problem-solving skills
• Willingness to learn, ask questions and take on new challenges

Preferred Qualifications

• Experience with ERP or accounting systems (QuickBooks, Sage, NetSuite, SAP, etc.).
• Prior experience in a Louisiana-based business environment (preferred but not required).
• Experience in high-volume billing or collections.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. The noise level in the work environment is usually moderate.

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How to Apply:

Applicants can submit resumes to hr@getgds.com