Accounts Payable Clerk

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Accounts Payable Clerk

@ Diocese of Lafayette

POSITION SUMMARY

The Accounts Payable Clerk for the Diocese of Lafayette is responsible for receiving, coding, processing, payment and monitoring of all vendor invoices, expense reimbursements, and requests for payment. Additionally, this position may assist with accounts receivable invoicing and related billing tasks. This requires an in-depth knowledge of the chart of accounts and budgets of the Diocese of Lafayette Central Office as well as the Diocesan Healthcare Fund, Diocesan Property & Liability Insurance Fund, Priests’ Welfare Trust, and the Catholic Foundation.

The person in this position is called to provide a Christian, compassionate, and professional personality in all aspects of day-to-day operations, with complete confidentiality. The Accounts Payable Clerk must be a team player who will share and participate in the vision and goals of the Bishop and of the Diocese.

The person in this position follows the established working hours of the Diocese of Lafayette Central Office and shall follow all diocesan and office policies, procedures, and regulations.

The Accounts Payable Clerk is required to take an Oath of Confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Set up new vendors and maintain existing vendors including determining which vendors should provide Form W-9 and which receive annual Form 1099, 1099R, or 1099Misc and assist with issuance thereof.
• Establish and execute proper method of payment for each vendor including direct check, electronic funds transfer or wire transfer.
• Manage and maintain physical vendor files and records as well as execute fiscal year file rotation and retention schedule.
• Receive vendor invoices, expense reimbursements and requests for payment, check for accuracy and proper approval, code according to chart of accounts and budget, key into accounting software, issue payment and create and import positive pay upload, mail payment and file supporting data.
• Process weekly Loan Administration requests from locations, including verifying loan balances, extraordinary admin limits and proper documentation is provided in order to release the funds.
• Maintain and submit recurring payments to banking website for release by proper authority.
• Research and correct coding errors and billing errors.
• Prepare and post recurring journal entries as assigned.
• Report and remit all National, International and Special Second Collections.
• Cross-train in other duties within the Office of Accounting.
• Other duties as required by the Accounting Manager and/or the Controller.

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Qualifications:

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Ability to maintain confidentiality.
• Ability to work collaboratively and compassionately with other Central Office Directors and staff members, as well as clergy and lay personnel throughout the Diocese.
• Proficient in current computer system(s), including but not limited to Word, Excel, and Outlook, with advanced spreadsheet application skills.
• Sage Intact accounting software program experience a plus.
• Independent thinking and problem-solving, including investigation and dispute resolution.
• Exceptional organizational skills, effective time management, ability to work within and meet deadlines consistently, multi-task while still paying close attention to detail, meticulous filing of records.
• Ability to take initiative and to see projects through to completion.
• Three to five years of direct hands-on experience in Accounts Payable with working knowledge of General Ledger and accepted accounting practices.
• Must maintain up-to-date personal certification for diocesan Safe Environment program.

JOB CONDITIONS / PHYSICAL DEMANDS

(The following are representative of the physical capabilities that must be met by an employee and the working conditions that an employee in this position encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.)

• While performing the duties of this job, employee is frequently required to sit, walk, talk and hear and to perform repetitive motions of the fingers, hands and wrists.
• Specific seeing abilities include close vision, depth perception, and ability to adjust focus.
• Employee is required to do extensive close computer work.
• Must be able to push, pull, lift, and carry items up to 10 pounds.
• Work is performed in an office setting
• May be called upon to work beyond the regular work schedule on weekends, evenings or holidays.

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How to Apply:

Interested applicants should forward a completed application and current resume to jprejean@diolaf.org in the Office of Human Resources.