Executive Assistant

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Executive Assistant

@ Bulldog Services

Administrative Support:

• This role involves significant support to the Executive suite, particularly the Chief Financial Officer (CFO), and requires ensuring confidentiality in all tasks.
• Perform administrative and office support activities for the CFO, including fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing.
• Demonstrate extensive software skills, internet research abilities, and strong communication skills.  
• Staff in this role may also be designated as department assistant, coordinator, or associat

Quality Assurance:

• Support and participate in the organization’s Continual Improvement Program to conform to API Q1/ISO 9001:2015 requirements. 
• Comply with the Quality Policy and procedures, meeting QMS Objectives.  
• Inspect and identify the needs of the Executive Team to ensure company and industry standards are met without exceptions.

Documentation:

• Accurately and honestly complete and submit paperwork associated with daily job tasks, including JSA, Safety Docs, FST, FNCR, REQ, and timecards, within the designated timeframe.
• Report any non-compliance of procedural action immediately to the Supervisor or HR.
• Properly label or stamp equipment as required.

Communication:

• Communicate effectively with team members, customers, vendors, and the community in both written and verbal forms.
• Assist other team members in daily activities and job-related tasks as approved by management.

Safety:

• Perform job duties in the safest way possible, with a target goal of 100%  accident-free and incident-free performance.  
• Adhere to all safety guidelines and use Personal Protective Equipment (PPE) as required by BDS in compliance with OSHA regulations and directives.  
• Support the Safety Department with daily duties and tasks to maintain a safe work environment.

Professional Tasks:  

• Coordinate and schedule meetings, including preparing agendas, taking minutes, and following up on action items.  
• Manage confidential information with the utmost discretion and integrity.  
• Conduct detailed and thorough research to support decision-making by the Executive Team.
• Prepare and review reports, presentations, and correspondence to ensure accuracy and professionalism.
• Assist in the preparation and monitoring of budgets, expenses, and financial repor

Marketing Support:  

• Assist the marketing department with campaign coordination, social media management, and content creation.
• Support in organizing marketing events and promotional activities.  
• Maintain and update marketing databases and customer relationship management (CRM) systems.

IT Support:  

• Provide basic IT support and troubleshooting for software and hardware issues.  
• Coordinate with the IT department to ensure smooth operation of office technology and equipment.
• Assist in the implementation and maintenance of IT systems and software updates.

HR Support:

• Assist the HR department with recruitment processes, including screening resumes and scheduling interviews.
• Support HR in organizing training sessions and maintaining employee records.
• Help ensure compliance with HR policies and procedures.

Representation:  

• Professionally present, uphold, and reinforce the representation and respect of our motto, “Restoring Principles & Integrity One Connection at a Time,” at all time

Other Responsibilities:

• Adhere to the company dress code, avoiding clothing items promoting non- business-related propaganda.
• Maintain a safe work environment by following all posted and non-posted safety guidelines, as outlined in the BDS safety manual.
• Complete pertinent duties by the end of the job, working beyond standard hours if necessary.

Salary Range: $20.00 to $30.00 / hr

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How to Apply:

Apply online at https://bulldogservices.com/. 

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