Special Events and Programming Director
@ Moncus Park
• Plan and produce a variety of special events and activities throughout the year, including conceptualization, budgeting, strategic partnerships, permitting, and execution. Moncus Park will be the venue for events like festivals, galas, seasonal and holiday events, concert series, and donor recognition events that will help achieve annual revenue goals and create memorable experiences that will attract additional donors and grow the membership program.
• Manage all contractors, vendors, and volunteers that assist with event planning and execution.
• Collaborate with team leadership to develop, review, and evaluate internal event business plans and budgets, with ongoing budget reviews to meet profit and expenditure objectives. This includes financial management of special event operations with regard to accounting records and transactions, budget preparation and control, and the purchase, inventory, and reporting of equipment and supplies.
• Collaborate with fundraising team on conceptualizing and securing sponsorship opportunities, and delivering sponsor experiences and prompt benefit fulfillment.
• Work with the marketing team to develop and monitor a timeline and for promoting and executing events, including branding, collateral, marketing.
• Establish and communicate priorities and allocate resources to achieve event revenue goals.
• Occasionally represent Moncus Park at through grassroots marketing to promote the park as a venue and the upcoming calendar of events and programming.
• Until the department grows with future team members dedicated to event sales and venue rentals, this position will help attract, book, schedule, analyze the impact of, and manage external partner events at the park such as corporate functions, weddings, birthday parties, etc.
• Represent Moncus Park at offsite functions and trade shows, as needed.
• Secure proper documentation and contracts from external partners.
• Develop and maintain relationships with clients, prospects and community partners.
• Communicate and respond timely to client inquiries and special requests.
• Ensure that all park events fully comply with insurance, permitting, and safety regulations.
• Work with operations department on calendar of events and impact to grounds to explore and develop remediation and contingency plans.
• Work with partner organizations and external contractors to produce appropriate programming in the Park to keep a substantially full calendar of activities available to the public, balancing the ratio, impact, and costs associated with those that are free and open to the public, vs. those that are fee-based experiences.
• Develop, advertise, and execute educational and recreational programming in the Park.
• Oversee daily programming activities.
• Evaluate programs, implementing improvements/adjustments in order to improve efficiency and client satisfaction.
• Develop, promote, and maintain a wide range of volunteer opportunities within the Park.
• Working with the operations department, coordinate volunteer schedules and communicate effectively to ensure participation.
• Supervise volunteers and provide direction and coordination for all volunteer roles within the Park and for Park events.
• Actively recruit groups and individuals (schools, organizations, faith-based communities, etc.) to volunteer at the Park by attending recruiting events within the community, online promotions and all other avenues.
• Facilitate any necessary volunteer training and secure any required volunteer supplies.
• Evaluate volunteer experience, implementing improvements/adjustments as needed.
• 3-5 years of experience with large, complex event planning and execution.
• Budgeting experience.
• Volunteer management experience.
• Marketing experience.
• Ability to communicate proactively and effectively with Park leadership, committee members, and the general public.
• Ability to provide excellent hospitality.
• Ability to maintain an energetic, forward-thinking, professional environment.
• Extremely high attention to detail, demonstrating an execution bias focusing on consistent, central goals.
• Strong writing/verbal skills.
• Resourcefulness along with great research and prioritization skills.
• A clear comprehension of how to work efficiently and effectively.
• Consideration of self as team member and partner in the Park success, which often includes answering public inquiry outside of work hours.
• Proficiency in the Microsoft Office Suite (including Word, Excel, PowerPoint, etc).
• Ability to work flexible hours as needed, including weekends, holidays and evenings.
• Business casual attire and professional appearance required in office at all times.
• Experience with creating/managing public programs and activities.
• Experience with Adobe Creative Suite (i.e. InDesign, Photoshop, Illustrator).
• Experience in event management software (Social Tables, Cvent etc).
How to Apply:
To apply, please provide a cover letter and resume complete with relevant experience and professional references.
To apply, please contact Chelsey Roberie, Office Manager | firstname.lastname@example.org | 337-500-1177