Execute an error-free, efficient internal semi-monthly payroll process. Interprets pay policies, (e.g., paid time off, LOA, disability, workers compensation, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to each payroll correctly.
Calculate and process error-free off-cycle payroll for bonuses, adjustments/corrections, and terminations in accordance with the applicable state laws.
Perform a weekly audit of all new employees entered into our HRIS system, reviewing employee records to ensure the information entered is accurate for payroll and timekeeping processes.
Reconcile insurance premiums bills against payroll deductions to ensure correct enrollment and payment of benefits.
Ensure funds withheld from payroll are remitted to the appropriate parties; 401k funds to our retirement provider, garnishments per the garnishment order, etc.
Administer all internal wage garnishments, all short-term incentive programs, and the annual merit review process.
Verifies compliance with federal and state payroll requirements; stays current with changes in the law.
Partner with the internal tax team to ensure earnings codes are properly taxed, tax codes are set up appropriately, and year-end processes are executed correctly.
Manage the workflow of payroll data processing, as well as changes to the employee record, in the HRIS to ensure all payroll transactions are completed accurately and timely.
Assists with audits of internal records, workers compensation, tax filings and related documentation.
Review, reconcile and ensure monthly, quarterly, annual tax filings and reporting are done timely and accurately by our payroll provider.
Create and transmit timely and accurately the necessary monthly, quarterly or annual reporting to the governmental entities.
Oversee the daily operations of the office space, ensuring the physical workspace is well organized
Work with the building property management company and other external vendors to keep the office running smoothly including being the point person regarding repairs, AC/Heating, ergonomics and all other office-related questions/requests
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and oversee adherence to general office policies and procedures
Support the onboarding process for new hires, ensuring an inclusive employee experience
Oversee desk set-up/swag for new hires
First point of contact for all internal and external visitors
Keep kitchen stocked and organized
Organize company events, assist in planning and execution
Oversee all orders and deliveries from FedEx, UPS, Amazon, etc.
Set up conference rooms/common space for meetings and trainings as needed
3+ years of progressive HR experience, including at least 2+ years of experience in payroll administration required.
BA/BS degree in Finance, Human Resource Management or related field.
Must be able to work in a confidential environment and aware of the sensitive nature of the material they work with day to day.
Demonstrate mathematical aptitude, analysis skills and ability to communicate effectively verbally and in writing.
Proven ability to work within tight deadlines and successfully prioritize multiple tasks simultaneously in a fast-paced environment.
Positive attitude and a willingness to help others.
Ability to multitask and handle stressful situations in an effective and efficient manner.
Must possess excellent computer skills including intermediate to advanced Excel (including vlookups and pivot tables).
Familiarity with payroll systems such as Paylocity a plus.
PHR/SPHR or SHRM-CP/SHRM-SCP certifications are highly desired.