Payroll Specialist/Office Manager


Payroll Specialist/Office Manager

@ SchoolMint


  • Execute an error-free, efficient internal semi-monthly payroll process. Interprets pay policies, (e.g., paid time off, LOA, disability, workers compensation, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to each payroll correctly.
  • Calculate and process error-free off-cycle payroll for bonuses, adjustments/corrections, and terminations in accordance with the applicable state laws.
  • Perform a weekly audit of all new employees entered into our HRIS system, reviewing employee records to ensure the information entered is accurate for payroll and timekeeping processes.
  • Reconcile insurance premiums bills against payroll deductions to ensure correct enrollment and payment of benefits.
  • Ensure funds withheld from payroll are remitted to the appropriate parties; 401k funds to our retirement provider, garnishments per the garnishment order, etc.
  • Administer all internal wage garnishments, all short-term incentive programs, and the annual merit review process.
  • Verifies compliance with federal and state payroll requirements; stays current with changes in the law.
  • Partner with the internal tax team to ensure earnings codes are properly taxed, tax codes are set up appropriately, and year-end processes are executed correctly.
  • Manage the workflow of payroll data processing, as well as changes to the employee record, in the HRIS to ensure all payroll transactions are completed accurately and timely.
  • Assists with audits of internal records, workers compensation, tax filings and related documentation.
  • Review, reconcile and ensure monthly, quarterly, annual tax filings and reporting are done timely and accurately by our payroll provider.
  • Create and transmit timely and accurately the necessary monthly, quarterly or annual reporting to the governmental entities.

Office Manager

  • Oversee the daily operations of the office space, ensuring the physical workspace is well organized
  • Work with the building property management company and other external vendors to keep the office running smoothly including being the point person regarding repairs, AC/Heating, ergonomics and all other office-related questions/requests
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and oversee adherence to general office policies and procedures
  • Support the onboarding process for new hires, ensuring an inclusive employee experience
  • Oversee desk set-up/swag for new hires
  • First point of contact for all internal and external visitors
  • Keep kitchen stocked and organized
  • Organize company events, assist in planning and execution
  • Oversee all orders and deliveries from FedEx, UPS, Amazon, etc.
  • Set up conference rooms/common space for meetings and trainings as needed


  • 3+ years of progressive HR experience, including at least 2+ years of experience in payroll administration required.
  • BA/BS degree in Finance, Human Resource Management or related field.
  • Must be able to work in a confidential environment and aware of the sensitive nature of the material they work with day to day.
  • Demonstrate mathematical aptitude, analysis skills and ability to communicate effectively verbally and in writing.
  • Proven ability to work within tight deadlines and successfully prioritize multiple tasks simultaneously in a fast-paced environment.
  • Positive attitude and a willingness to help others.
  • Ability to multitask and handle stressful situations in an effective and efficient manner.
  • Must possess excellent computer skills including intermediate to advanced Excel (including vlookups and pivot tables).
  • Familiarity with payroll systems such as Paylocity a plus.
  • PHR/SPHR or SHRM-CP/SHRM-SCP certifications are highly desired.

How to Apply:

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Location: Lafayette, LA
Date Posted: October 29, 2021
Application Deadline: December 29, 2021