Executive Assistant

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Executive Assistant

@ Tides Medical

Purpose of Position

  • The Executive Assistant will provide high-level administrative support to the Chief Operations Officer and Chief Financial Officer, and additional senior staff at times as well.
  • They will ensure effective use of the executive’s time by providing multi-faceted support, managing schedules, completing follow-up tasks, and preparing summaries and reports.
  • The Executive Assistant will also independently initiate and implement processes to manage projects, information, and people. 


Essential Functions of the Areas of Responsibility

  • Provides high-level administrative support and assistance to the COO and CFO and/or other assigned leadership staff.
  • Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff.
  • Facilities and Office Management and main point of contact.
  • Supervisor to Administrative Assistant/Front Office receptionist.
  • Arranges travel and accommodations for executives, staff travel, and sales meetings etc.
  • Manages the Executive’s calendar to account for day-to-day meetings, calls, and movements as well as the Tides Corporate Calendar. 
  • Communicates with teams and assists with project management.
  • Receives incoming communication or memos on behalf of senior leaders, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs additional duties as assigned by executives.
  • Performs other related duties as assigned.


Qualifications:

Expectations

  • Works well with others and not create undue office stress or conflicts.
  • Be a practical problem solver and work independently.
  • Be truthful in all aspects of conduct and communications.
  • Be respectful of other employees and not engage in speech or conduct that is discriminatory.
  • Uphold confidentiality of employee records, donor records, and proprietary corporate information


Key Qualifications, Requirements, and Attributes

  • Demonstrated history of working cooperatively in a team environment
  • 3+ years of experience as an executive or personal assistant required
  • Must be extremely detail oriented and organized
  • Excellent written and verbal communication skills
  • Must have advanced knowledge and experience using Microsoft Excel, Word, and PowerPoint
  • Must be an independent self-started with the ability to multi-task in a fast-paced environment
  • Extensive knowledge of office administration, clerical procedures, and record-keeping systems
  • Excellent time management skills with a proven ability to meet deadlines


Physical, Mental, Environmental Demands

  • Physical demands for this position:
  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times.
  • Environmental demands:
  • Work is performed primarily in an office setting


How to Apply:

Apply online at https://www.tidesmedical.com/careers/

Visit Site to Apply

Location: Lafayette, LA
Date Posted: March 14, 2023
Application Deadline: April 14, 2023
Job Type: Full-time