Executive Assistant

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Executive Assistant

@ SchoolMint

What You Will Do:

  • The primary function is to support the CEO and provide dedicated support for any and all of their needs 
  • Support the CEO in an executive and personal capacity with a heavy emphasis on the calendar, social, and travel management
  • Act as a gatekeeper to the CEO by fielding incoming phone calls, directing calls, and taking messages
  • Provides a proactive calendar and contact management with exceptional follow-through for seamless integration of business and personal appointments
  • Handles regular activities without prompting and reminds CEO of upcoming appointments, conflicts, deadlines, and follows up on outstanding items
  • Allocates CEO expenses for the accounting department to process
  • Reservation and travel management - booking flight, hotel, rental car, and meal reservations for CEO and any colleagues; providing support while traveling
  • Maintains and prioritizes daily action items for personal follow up and management
  • Determines when to act for the CEO and when to refer problems for personal attention. Handles details of a highly confidential and critical nature including a budget, forecasts, etc.
  • Uses initiative to prepare responses and to assemble background information from many sources. Follows up to ensure that proper and timely action is taken
  • May involve preparing high-quality, executive-level PowerPoint presentations, Word documents, and/or Excel spreadsheets
  • Assist with coordinating team events (planning, logistics, attendee confirmations, etc.) as requested. Monitors event spend to budget if required/requested. Manages event requests, invoices, and related paperwork as necessary.
  • Deliver results, as opposed to busy work. This means keeping track of and following up on assigned items not yet completed to see that they move forward


Qualifications:

About You:

  • You are energetic, driven, organized, and assertive.
  • You thrive in a fast-paced environment where prioritization, focus, and execution are the most important things.
  • You’re comfortable with uncertainty and are happy to embark on a task or project with a clear goal in mind and often not much process, or prior knowledge.


Skills:

  • Business Acumen - understand business goals, business reporting and able to think strategically and prioritize activities to hit strategic goals.
  • Emotionally Intelligent - able to adjust communication and approach to achieve goals and able to motivate others to perform work at a high standard, understands stakeholders' concerns and goals, and able to leverage in communications to deliver on business goals and minimize business disruption.
  • Excellent verbal and written communication
  • Sharp - able to understand the business priorities and prioritize your tasks and activities to help the business succeed
  • Eye for detail - able to review documents and presentations to ensure data is accurate and consistent
  • Relationship management - able to create and further build relationships with stakeholders at all levels.
  • Organization - to succeed in this role you must be super organized
  • IT skills - experience working with modern SaaS solutions (G-suite, project management, CRM, and other SaaS platforms).
  • Schedule: Full-time, 5 days per week, typically 40 hours/week but will have busier weeks that reach 45+. Must be available occasionally during evenings and weekends for events or emergencies.


How to Apply:

Apply online at https://schoolmint.com/careers/

Visit Site to Apply

Location: Lafayette, LA
Date Posted: March 09, 2022
Application Deadline: June 13, 2022
Job Type: Full-time