Director of Grants Administration

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Director of Grants Administration

@ South Louisiana Community College (SLCC)

PRE-AWARD 

  • Identifies grant opportunities, reviews solicitations for grant proposals, and completes grant submissions for federal, state, local, and foundation grants.
  • Analyzes funding entity program guidelines and regulations to determine SLCC’s eligibility and fit with the college’s mission; notifies college leadership and key staff/faculty whenever appropriate grants might be available.
  • Develops short- and long-term list of programs to which SLCC will apply for grants; organizes, leads, and manages grant writing teams in fully developing proposals (including narrative and budget development) ensuring that grants meet published criteria, effectively represent college intentions, and attract funder interests. 
  • Gathers and analyzes information, demonstrating attention to detail; generates creative solutions in translating data and statistics into graphics for inclusion in proposals.
  • Develops, analyzes, and evaluates grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment. 
  • Conducts grant writing classes for SLCC faculty and staff which focus upon development of needs analysis, objectives, plan of operation, evaluation, and budget.
  • Maintains central grant portfolio of grants submitted by and awarded to SLCC.
  • Designs and implements work flows and procedures; updates grant administration documents/handbooks addressing grant writing, implementation, oversight, compliance, and related policies and procedures. 
  • Attends technical assistance workshops, webinars, and bidders conferences for grant projects and participates in professional organizations and trainings that are relevant for grant development staff. 


POST-AWARD

  • Serves as the Authorized Organizational Representative (AOR) for SLCC, with final authority to submit and sign all grant applications and the required certifications and/or assurances that are necessary to fulfill the requirements of the application process; coordinates receipt of awards and contract documentation. This AOR authority is only held by the Director of Grants Administration and the Chancellor.
  • Researches institutional and federal funding agency policies and monitors the progress and performance of all grant projects; responsible for ensuring that all implemented grant funded activities and budgets are in accordance with SLCC policies and funding agency regulations; keeps abreast of federal and state legislation and compliance requirements, and recommends policy changes and administrative action to resolve compliance issues. 
  • Manages principal investigators, co-principal investigators, and project managers by supervising grant performance, including monitoring meetings, progress and final reporting, project modifications such as budget adjustments and modifications of scope, research, development, and grant administrative duties. 
  • Monitors and analyzes the effectiveness and efficiency of college-wide grant support services for employees; identifies gaps, inefficiencies, and inconsistencies in common systems and recommends specific improvements in support services, procedures, and processes to the AVC of IA/College Administration to ensure grant project success and compliance. 
  • Builds relationships and maintains communication with internal and external contacts. Point of contact for federal and state program officers, local grant partners, and funding agencies. Also is the point of contact and liaison for SLCC grant managers. 
  • Provides grant-related consultative services and technical assistance to grant managers with the start-up of grant-funded projects, developing and delivering training in grant management, and working interdepartmentally across the college to facilitate grant management, compliance with funder’s regulations, and timely submission of performance reports. 
  • Monitors interventions and programs funded by grants to ensure compliance with grantor guidelines and support audit readiness.
  • Evaluates the financial administration of grant programs, including preparation and timely submission of grant applications and reports, development and adjustment of associated budget, coordination of budgeted funds, screening requests for expenditures, and ensuring the timely spending of funds.
  • Provides support to the SLCC Foundation related to grant funded activities (developing, writing, monitoring, compliance, accountability, etc.) 


MANAGEMENT & LEADERSHIP

  • Hires, trains, and supervises grant staff. 
  • Provides documented evidence of individualized professional growth and development for grant staff.
  • Provides leadership in the design, development, strategy, implementation, and assessment of goals, objectives and activities related to the college’s grants efforts.
  • Demonstrates a strong commitment to diversity, equity, and inclusion, as well as works continually to enhance the diversity of the College and the Grants Department.
  • Develops and manages annual budget for the Grants Department and ensures control and approval of expenditures and reporting as required.
  • Serves on college committees, tasks forces, and cross-functional work teams as appropriate, and may represent the college on external teams. 
  • Works closely with other Institutional Advancement staff and volunteer leadership to build and maintain momentum and focus for all fundraising efforts. 


OTHER

  • Performs other duties as assigned, including college and donor relations, SLCC Foundation initiatives, fund development and campaign activities, meetings, and special events successfully to meet revenue generation goals.
  • Predictable and reliable attendance is required in order to provide consistency and continuity of business and educational services


Qualifications:

MINIMUM EXPERIENCE REQUIREMENTS

  • Minimum seven (7) years of experience of grant development and submission to private foundations, state, and federal funding sources. Experience obtaining grants and managing financial and reporting requirements from federal, state, and local funding sources.
  • Minimum seven (7) years of experience developing budgets and performing budget analysis.
  • Previous work should include winning federal grants or relatively large grants from private foundations. 
  • Knowledge of computers and proficiency with Microsoft Office, especially word processing and spreadsheets. 
  • Excellent writing and editing skills and ability to communicate complex information clearly, professionally, and succinctly to a variety of audiences.
  • Knowledge of the grant application process (including electronic submission) and federal grant rules.
  • Ability to review the work of others to ensure conformance to standards.

 

MINIMUM EDUCATION REQUIREMENTS

  • Master’s degree from an accredited college or university with major course work in social work, economic development, public or business administration, finance, or a related field.


REQUIRED SKILLS

  • Membership and participation in related professional organizations are desirable.
  • Ability to work effectively under pressure and meet tight deadlines. 
  • Experience in project management and evaluation. 
  • Skilled at convening groups and building partnerships with faculty, staff, and individuals from outside the college


PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • While performing the duties of this position, the employee is regularly required to sit, stand, walk, and talk or hear.
  • The employee is frequently required to use hands to finger, handle, or feel.
  • The employee must occasionally lift and/or move up to 25 pounds.


How to Apply:

Apply online at https://careersmanager.pageuppeople.com/1049/cw/en-us/listing/

Visit Site to Apply

Location: Lafayette, LA
Date Posted: January 07, 2022
Application Deadline: February 07, 2022