LEDA Virtual Job Fair
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Position: Area Office Administrator
This position provides administrative support, enabling the Young Life Lafayette area office to function in an organized and efficient manner.
Written and Verbal Communication
Answer correspondence, do filing and prepare mailings. Answer phones. Respond to voicemail, email and phone calls in a timely and professional manner. Gather articles, pictures, layout, production, mail, etc. for the newsletter from area staff. Create club/event postcards, flyers and/or maps. Send prayer emails and monthly updates. Send personal support mailings. Create and maintain the area mSite. Send thank you letters to donors. Interact with the area office assistant, area directors, area committee, volunteer team leaders and leaders in the area.
Process and track donations. Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date. Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports. Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month. Maintain Contact databases including the following: Update the area donor database on a regular basis. Enter club card data into the kid database. Update the parent database. Maintain the newsletter recipient list. Create and maintain the banquet invitation list. Update contacts in Palm/Outlook. Update email distribution lists: club kids, Campaigners, committee, leaders and prayer partners.
Human Resource for Regional Administrators
Track and report vacation, sick and personal days for eligible area staff. Submit timesheets for hourly staff. Complete Personnel Action Requests (PARs) and required documents to hire or terminate area staff and forward to the region for approval.
Coordinate area meetings, including: Area staff meetings. Area leadership meetings. Area committee meetings.
Track participation, payments, health forms and how much each kid has earned in fundraisers. Send letters to parents about camp sign-ups, itineraries and health forms. Responsible for fundraiser marketing. Construct and distribute camp brochures. Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.
Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards. Track the guest list, table sponsors, RSVP list and donations received from the banquet. Coordinate with table hosts about their invitation lists. Mail invitations. Send thank you notes to banquet donors. Track table sponsors.
Provide training to the area office assistant, area directors, area committee, volunteer team leaders and leaders on various items, processes and applications related to field administration. Qualifications:
High school education or its equivalent. Associate's degree preferred. Ongoing education encouraged.
Experience Required for the Job
Previous administrative assistant experience preferred. Ability to type 55 to 60 words per minute with few errors. Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint). Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. Good grammar skills and strong written and verbal communication skills. Ability to maintain confidentiality. Basic accounting skills. Detail-oriented, multi-tasking ability. Proven relational skills with both kids and adults. Initiative with developing processes/systems around events – data organization and maintenance. Great customer service skills. Application Requirements: Apply online at https://tinyurl.com/m8694m8
Job Posted: 04/18/2017
Application Deadline: 05/18/2017
Resume Prep & Job Search Assistance
Click below to find more information on visiting the local Business & Career Solutions Center at 706 E. Vermilion Street, Lafayette, LA where staff can assist you with resume preparation assistance, job search assistance, and referrals to training and employment opportunities.
Job Posting Websites Click Here to view a listing of upcoming job fairs.